The AI Grants Hub™ is designed to harness the power of Notion AI and your own carefully curated materials to draft new grant applications that are responsive to grantmaker’s priorities and reflective of the strengths of your organization.

Instead of vague responses full of grant jargon, this system produces detailed and evidence-based proposals by drawing on your organization’s prior grant applications and grant reports as well as your standard grant narrative and a custom research library.

Drafting grants takes place in the Grant Generator database, where you’ll find custom templates for large grants, small grants, concept notes, and LOIs. These templates include recommended AI prompts from our AI Prompts List, designed to work seamlessly with Notion AI, which pulls information from your Standard Grant Narrative, prior grant applications in the Grant Archive, past reports in the Grant Reports database, and research materials in the Research Library.

The AI Grants Hub™ provides a comprehensive solution for managing your grants pipeline through integrated databases and strategic planning tools.

The Grant Tracker database houses key information about grant opportunities and submitted applications, so you can see what you’ve submitted, what’s in progress, and what’s on the horizon all in one place.

The Grant Tracker integrates with the Funding Tracker, updating your funding needs for individual programs and other funding categories in real-time as you add and edit grant opportunities, submissions, and wins into the Grant Tracker.

This feature allows you to always know where each program or major budget category stands based on grant asks, pending awards, and received awards. It can also incorporate outside funding from donations and earned income into the calculation via the Non-Grants Fund Tracker.

Live Demo of the Grant Tracker and Research Library:

Grant applications can require a lot of different kinds of information. Not only are there lists of required documents that vary from funder to funder, but you also want to demonstrate your organization’s capacity to implement projects by reporting on past successes and achievements. Introducing AI adds another need related to information management, since getting good outputs from AI tools depends on giving it plenty of context in your inputs. Organizations have a lot of knowledge to manage, and far too often that knowledge ends up in a haphazard set of folders that haven’t been properly sorted in years.

One of the primary functions of the AI Grants Hub™ is to support organizations in managing their knowledge in a way that makes that knowledge useful. The Organizational Documents database allows you to store key documents, then sort them according to any number of features. Instead of having to find the exact folder where the financial statement from 2024 lives, a grant writer can filter the Organizational Documents list by “Financial” or “2024.”

By eliminating the hierarchy of subfolders and instead relying on tags and other key properties, we’ve created multiple ways to locate what you need while also creating some guardrails so documents can be stored and identified in consistent ways.

Notion has been a leader in collaborative workspaces for years, and the AI Grants Hub™ leverages many of Notion’s teamwork features. For example, you can assign tasks to team members in the Task Tracker or designate the point person for grant reports. Workspace members can edit documents together, including adding comments and making suggestions (like “Suggesting” in Google Docs or “Track Changes” in MS Word).

Plus, you can invite any number of guests, like representatives from partnering organizations or other stakeholders, to contribute to specific areas of the Hub without making them members (and having to pay for an additional Notion subscription).

The AI Grants Hub™ also includes a Staff database where key personnel can upload their resumes, draft their bio statements, and update key demographics information (and you can set automated reminders for everyone to update their information/documents on a regular basis so your staff’s credentials are always up to date).

The Meeting Notes database creates a centralized location for all meeting notes, including transcriptions and AI-generated summaries via Notion AI’s Meeting Notes feature. These meeting notes can be searched by Notion AI for key information about program planning, partnership responsibilities, etc., making it easy to incorporate feedback from stakeholders into your program proposals and grant applications.